| THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR MINUTES May 12, 2009 The regular meeting of the Council of the Township of Armour was held on Tuesday, May 12, 2009 at 7:30 p.m. Those in attendance were; Reeve Bob MacPhail, Councillors, Rod Blakelock, Jerry Brandt, Marty Corcoran and Pat Hayes; Guest, Ed Robinson and Robert Miller, Municipal Planner; Bill Stewart, Road Supervisor, Wendy Whitwell, Clerk - Administrator. CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING: The minutes of the regular meeting April 28, 2009 were approved as circulated. The minutes of the special meeting April 29, 2008 were approved as circulated. DECLARATION OF PECUNIARY INTEREST: None DELEGATIONS: Lewis Hodgson, Councillor Village of Burk’s Falls was unavailable to attend, but a letter requesting a donation for the Burk’s Falls Summer Recreation Program for 2009 was reviewed and a resolution passed to authorize a donation. Bill Stewart, Road Supervisor discussed the following items: - MTO, municipal road upgrades, council reviewed staff report, Trow drawing of South Service Road and a reply from MTO to municipal letter dated February 12, 2009 - Bill will contact Ray Hong, MTO to discuss the slope on South Service Road, council still prefer nothing more than an 8% grade - Bridge Tops workshop, June 10th, in Mississauga. Bill will be attending with Greer Galloway - 2nd draft of the roads budget - road accounts BUSINESS ARISING FROM A PREVIOUS MEETING: - Tim Hortons, reviewed revised building elevations which indicate change to pre-finished wood siding. Council are satisfied with this change and the clerk will advise the developer accordingly. - Communication tower updates, copy of email forwarded to Spectrum, no further information has been received. - Armour office renovations, staff report discussed. Council approved the upgrade to commercial grade vinyl as well as removing carpet from the new lunchroom area and replacing with commercial vinyl. APPLICATIONS: Consents: - Lauffer: Concession 10, Lot 9, 321 Pickerel and Jack Lake Road application reviewed and approved by resolution, with conditions. Site Plan Agreements: - Fischer: Concession 4, Part Lot 21, M237, Lot 15 application and drawing reviewed. Planner Robert Miller provided council with pictures taken at the site on May 12th. Extensive tree removal has been done, and the lot rough graded, causing considerably concern for silt runoff into Three Mile Lake. A resolution was passed, Robert will follow up with the developer and prepare a report for council. Zoning Amendment: - Tilley/Skeoch-Brewer: Concession 2, Part Lot 7, 338 Doe Lake Road Council reviewed application, no drawing was available for the meeting. Robert Miller, Planner will prepare a planning report once drawing is available. Shore Road Allowance: - Robert Thompson, Plan M320 , Lot 4 PCL, 99 Lakeview Cres. application to close and purchase shore road allowance was approved in principle by resolution. QUOTATIONS: - Council reviewed quote for a modification to the council table and office furniture for the Treasurer’s office. A resolution approving the purchase was passed. ACCOUNTS FOR APPROVAL: - road accounts voucher # 5-2009, approved by resolution - general accounts voucher # 5-2009, approved by resolution. - landfill accounts voucher # 5-2009, approved by resolution. REPORTS: - Tri Council meeting was discussed - Economic Development, Rod reported - Tri R, Bob reported, minutes in the agenda. A resolution was passed regarding the purchase of a landfill packer. - Essentials of Municipal Fire Protection, Bob reported - Fednor meeting, Bob reported - Muskoka Algonquin Healthcare, Bob reported - Planning, Bob reported - OPP, 1st quarter stats - CEMC, report on the North Bay Parry Sound Health Unit teleconferences CORRESPONDENCE: - Emergency Management, Magnetawan Sector meeting, Tuesday, May 26th, Powassan, resolution to authorize CEMC to attend meeting was passed. - Armour, Ryerson, Burk’s Falls Memorial Arena Emergency Use Facility Policy was approved by resolution. - Katrine Family Baseball Club, resolution to acknowledge the tournament scheduled for July 10 - 12th as a community festival. - City of Cornwall, request for support of resolution to petition the Government of Ontario to exempt the fees paid for the rental of recreational facilities and registration fees for minor sports organizations form the recently announced harmonized sales tax. A resolution in support was passed. - Minister Responsible for Seniors, June is seniors month, request for acknowledgment of seniors contributions in the community. A resolution was passed. - Canada Mortgage and Housing Corporation (CMHC), notification of upcoming sessions on direct low cost loans to municipalities for eligible projects. - LAS Benchmark project update. - LAS Energy Efficiency Solutions for municipalities. - AMO, Economic Development Task Force update. - AMO, CRTC changes national do not call list to allow for municipal candidates exemption. - AMO, training opportunities for council. UNFINISHED BUSINESS - The following budgets were approved by resolution: Arena, Emergency Management, Fire, Landfill, Recycling, Library, transfer to reserves for fire and landfill. - Summer Job Service, approval for a student for the office for a total of 350 hours, staff to hire. NEW BUSINESS: - Day with MPAC, May 25, 2009, all staff will be attending. - List of correspondence received and not on the agenda. RESOLUTIONS: - Moved by Rod Blakelock, Seconded by Jerry Brandt, That the Council of the Township of Armour hereby approve the minutes of the regular meeting held on April 28, 2009 as circulated. Carried - Moved by Rod Blakelock, Seconded by Jerry Brandt, That the Council of the Township of Armour hereby approve the minutes of the special meeting held on April 29, 2009, as circulated. Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour authorize the registration of Bill Stewart to attend the “Bridge Tops, Trends, Opportunities, Partnerships & Solutions Technology Transfer Workshop on Wednesday, June 10, 2009 in Mississauga, and agree to cover out of pocket expenses related to same. Carried - Moved by Marty Corcoran, Seconded by Rod Blakelock, That the Road Voucher # 5-2009, in the amount of $ 26,802.79 be paid as presented and the Reeve and Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, The Council of the Township of Armour authorize additional expense for the upgrade of the vinyl flooring from residential grade to commercial grade. Carried - Moved by Rod Blakelock, Seconded by Jerry Brandt, That the Council of the Township of Armour hereby support in principle, the consent application # B-008/09, Lot 9, Concession 10, (Lauffer), subject to the following conditions: - any road deviation be survey 33' from the centre line of the travelled portion and be deeded to the municipality, with all associated costs borne by the applicant - that the draft survey be circulated to the municipality for review - 5% cash in lieu of parkland as per by-law # 13-2008 be paid to the municipality. Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby order all work on Concession 4, Lot 21, M237, Lot 5, to stop until such time as the following has been completed and submitted to the Township of Armour: - installation of silt fencing to protect silt from transfer into Three Mile Lake - re-planting plan - grading plan - storm water and drainage management plan. Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour accept the application by Robert and Donna Thompson to close and purchase the shore road allowance in front of 99 Lakeview Cres, Plan M 320, Lot 4 in principle, subject to the completion of the required process and payment of all applicable fees. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That the Council of the Township of Armour accept the quote submitted by P.C.I. Office Interiors in the amount of $ 3,712.05 for the supply and installation of a desk and storage units for the office of the Treasurer and the modification of the council table. Carried - Moved by Rod Blakelock, Seconded by Marty Corcoran, That General Accounts Voucher # 5-2009, in the amount of $ 143,934.30 be paid as presented and the Reeve and Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Rod Blakelock, Seconded by Jerry Brandt, That the Landfill Accounts Voucher # 5-2009, in the amount of $ 16,406.86 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the Treasurer to contact the Royal Bank of Canada for leasing agreement options, for the lease of the 2003 Cat 816 F from Toromont, price $ 185,800.00 for a five year term. - Moved by Jerry Brandt, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize Leanne Crozier, CEMC attend the Magnetawan Sector EMO meeting scheduled for May 26th in Powassan, and agree to pay out of pocket expenses for same. Carried - Moved by Rod Blakelock, Seconded by Jerry Brandt, That the Council of the Township of Armour authorize a donation in the amount of $ 3,500.00 to the Burk’s Falls Summer Recreation Program for 2009. Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby accept the Armour Ryerson Burk’s Falls Memorial Arena Emergency Use Facility Policy as presented at the April 15, 2009 arena board meeting and discussed at the Tri Council meeting on April 30th. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That the Council of the Township of Armour acknowledge the Katrine Family Baseball Club annual tournament to be held July 10 - 12th, 2009 at the Katrine Community Centre, and declare it to be a community festival. Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour support the resolution from the City of Cornwall and petition the Government of Ontario to exempt the fees paid for the rental of recreation facilities and registration fees for minor sports organizations from the recently announced harmonized sales tax. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby proclaim June 1 - 30th as Senior’s Month and encourage all citizens to recognize and celebrate the accomplishments of our seniors. Carried - Moved by Rod Blakelock, Seconded by Jerry Brandt, That the Council of the Township of Armour approve the 2009 Arena budget in the amount of $ 188,000. with Armour’s portion being $ 82,720. Carried - Moved by Marty Corcoran, Seconded by Jerry Brandt, That the Council of the Township of Armour hereby approve the 2009 Emergency Management budget totalling $ 6,000.00, Armour’s share being $ 2,000.00. Carried - Moved by Marty Corcoran, Seconded by Rod Blakelock, That the Council of the Township of Armour approve the 2009 Fire Board budget totalling $ 209,220.00, Armour’s share being $ 92,056.80. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, The Council of the Township of Armour hereby approve the 2009 landfill budget totalling $ 204,700.00, Armour’s share being $ 90,068.00. Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour approve the 2009 Recycling budget totalling $ 108,600.00, Armour’s portion being $ 47,784.00. Carried - Moved by Rod Blakelock, Seconded by Jerry Brandt, That the Council of the Township of Armour approve the 2009 Library budget totalling $ 108,424.00, Armour’s share being $ 30,080.00. Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby agree to budget a total of $ 17,101.00 fire reserve based on 2008 under-expenditure. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That the Council of the Township of Armour agree to budget a total of $ 21,685.00 landfill reserve in 2009 based on 2008 under-expenditure. Carried - Moved by Rod Blakelock, Seconded by Jerry Brandt, That the Council of the Township of Armour hereby move into closed session at 10:33 p.m. as per Section 239 (2) (b) of the Municipal Act, personal matters about an identifiable individual, including municipal employees. Carried - Moved by Rod Blakelock, Seconded by Marty Corcoran, that the Council of the Township of Armour hereby move out of closed session at 10:38 p.m. - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize a rate increase for Keith McCoy as per the employee performance review evaluation and recommended by Road Supervisor.Carried - Moved by Marty Corcoran, Seconded by Rod Blakelock, That we do now adjourn this regular meeting of Council at 10:39 p.m. until the next regular meeting of Council scheduled for May 26, 2009 at 7:30 p.m. or at the call of the Reeve. Carried |