| THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR MINUTES March 10, 2009 The regular meeting of the Council of the Township of Armour was held on Tuesday, March 10, 2009 at 7:30 p.m. Those in attendance were Reeve, Bob MacPhail; Councillors, Rod Blakelock, Jerry Brandt, and Pat Hayes; Councillor Corcoran was absent; Delegates, Les and Angela Eliot, Peter Kujala and Dave Kropf; Guests, Lanny Dennis of Wayne Simpson and Associates, Jay Martin, Kevin Kujala, Robert Miller, Municipal Planner; staff, Bill Stewart, Road Supervisor, and Wendy Whitwell, Clerk - Administrator. CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING: The minutes of the regular meeting on February 24, 2009 were approved as circulated. DECLARATION OF PECUNIARY INTEREST: None DELEGATIONS: Les Eliot, Dayspring Cottages attended to discuss the need for a wood storage structure and requested an exemption to the zoning by-law to build this structure on Lot 2, Plan 42M-634, which is across the road from the cottage resort. Council reviewed a staff report by Paul Schaefer, CBO as well as a previous temporary zoning amendment which was passed in 2003. After considerable deliberation, council directed Mr. Eliot to make application to amend the zoning by-law to allow the wood storage structure. Peter Kujala and Dave Kropf attended to discuss improvements for the Katrine Community Centre and provided a list of eight proposed improvements for council to consider and include in the 2009 budget. These include kitchen renovation, new furnace (s), new drilled well, new bleachers, generator, new sound system, new tables and chairs, and a commercial dishwasher. Council requested the Katrine Community Centre consider hosting an event during the 2010 G8 Summit as there maybe funding available. The club was asked to prioritize the list and council will consider funding sources and what we can include in the 2009 budget. Bill Stewart, Road Supervisor discussed the following: - discussion of the replacement of Leggett’s bridge, North Pickerel Lake Road, consideration of design build, expression of interest from Tulloch Enginneering - council support the idea of design build and are interested in a composite bridge structure. Bill was advised to get further information. - Council reviewed three estimates received for the surveying of the municipal road allowance between Concessions 12 and 13, Lot 14 (Leggett’s Bridge) and accepted the estimate provided by M F Tulloch in the amount of $ 1860.00 plus GST. - Ministry of Transportation, letter from Raymond Hong dated February 26, 2009. Council requested further details and clarification from MTO and drawings regarding the grade of South Service Road. Council reiterated their previous position of a maximum final grade of 8%. - OGRA Course for plan reading and contracts. No support was given. - road accounts were reviewed and approved. BUSINESS ARISING FROM A PREVIOUS MEETING: Proposed consent: 265 Dobbs Road - Council reviewed planning report by Robert J. Miller, municipal planner and the report by Lanny Dennis, of Wayne Simpson and Associates, representing the owner, Relax Muskoka Cottages Inc. The owner is proposing to make application for consent to create two lots with frontage on Pickerel Lake. After lengthy discussion the applicant agreed to pre-consult with the stakeholders on Pickerel Lake including the Pickerel Lake Property Owners. ACCOUNTS FOR APPROVAL - general accounts voucher # 3-2009, approved by resolution. - road accounts voucher # 3-2009, approved by resolution. - landfill accounts voucher # 3-2009, approved by resolution. BY-LAWS: - # 16-2009, by-law to rescind by-law # 51-2008 and authorize participation in the Ontario Municipal Employees Retirement System (OMERS), was read a first, second and third time. REPORTS: - Ontario Good Roads Association, Jerry reported, circulated Town of Fort Erie information regarding recommendations on saving hospitals in Ontario. - Economic Development, Rod reported - Planning, Bob reported - Tri R, Bob gave a verbal report - Burk’s Falls and District Food Bank, annual general meeting, Bob reported. - Treasurer’s Statement - Council remuneration 2008 - 2008 Financials - general, roads budget, pre-audit CORRESPONDENCE: - Engaging & Empowering a New Breed of Volunteers, one day workshop, May 8th 2009, Best Western, North Bay. - Ministry of Municipal Affairs and Housing, Government spending restraints. - Eastholme, Home for the Aged, 2009 levy and 1st quarter payment request. - Town of Kearney, notification regarding the public meeting to consider an amendment to the official plan, meeting dates March 11 and March 26. - AMO, Infrastructure and Green Energy Act information. - AMCTO, Training, Developing effective RFP’s, resolution authorizing the clerk to attend this training was passed. - District of Parry Sound Municipal Association, registration for the spring meeting scheduled for April 27th, 2009 in Nipissing. A resolution was passed authorizing the registration of council and staff. - Polaris Institute, information regarding the use of bottled water. - City of Greater Sudbury, requesting support of a resolution regarding retirement homes. A resolution in support was passed. UNFINISHED BUSINESS - Ministry of Transportation, signage plan for Highway 11. The Ministry will attend the council meeting of March 24th to discuss this item. - Office re-configuration. Council authorized the following: - price the required office furniture for the Treasurer’s office - price alterations to the council table - council supported the office re-configuration dated February 24th and requested no changes. - Office re-configuration - Council authorized an advertisement in the Almaguin News for quotes on the required construction. NEW BUSINESS: - EMS 2009 budget, copy of correspondence to the Township of Machar. - Ministry of Northern Development and Mines, Summer Job Service, a resolution authorizing an application for one summer student for the municipal office was passed. - List of correspondence received and not on the agenda. RESOLUTIONS: - Moved by Pat Hayes, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby approve the minutes of the regular meeting held on February 24, 2009, as circulated. Carried - Moved by Jerry Brandt, Seconded by Pat Hayes, That the Council of the Township of Armour hereby accept the estimate submitted by M. F. Tulloch Inc. for a survey of the municipal road allowance between Concession 12 and 13, Lot 14, regarding Leggett’s Bridge for a cost of $ 1860.00 plus gst. Carried - Moved by Jerry Brandt, Seconded by Pat Hayes, That the Council of the Township of Armour authorize the registration of Bill Stewart to attend the “Plan Reading and Contract Interpretation” course offered by OGRA April 8th and 9th , in Mississauga, and agree to cover registration fee and out of pocket expenses related to same. Defeated - Moved by Jerry Brandt, Seconded by Pat Hayes, That the Road Voucher # 3-2009, in the amount of $ 43,530.28 be paid as presented and the Reeve and Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, That General Accounts Voucher # 3-2009, in the amount of $ 75,417.05 be paid as presented and the Reeve and Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Jerry Brandt, Seconded by Pat Hayes, That the Landfill Accounts Voucher # 3-20098, in the amount of $ 21,703.34 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Jerry Brandt, Seconded by Pat Hayes, That leave be given to introduce a bill # 16-2009, being a by-law to rescind by-law # 51-2008 and authorize participation in the OMERS retirement plan with respect to employees of the Corporation of the Township of Armour. Carried - Moved by Jerry Brandt, Seconded by Pat Hayes, That By-law # 16 -2009, be read a second time. Carried - Moved by Jerry Brandt, Seconded by Pat Hayes, That by-law # 16-2009, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 10th day of March, 2009. Carried - Moved by Jerry Brandt, Seconded by Pat Hayes, That the Council of the Township of Armour agree to continue beyond the 11:00 p.m. curfew. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That The Council of the Township of Armour accepts the Treasurer’s Report dated March 2009, Statement of Remuneration and Expenses paid to Council for 2008. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the registration of Wendy Whitwell to attend the AMCTO Course, “Developing Effective RFP’s”, April 3, Sudbury and agree to cover registration and out of pocket expenses related to same. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the registration of 3 councillors and 1 staff to attend the District of Parry Sound Municipal Association meeting, April 27th, in Nipissing. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby support the resolution from the City of Greater Sudbury, and request the Province of Ontario take immediate action and pass the legislation that will regulate and provide resources to monitor all retirement homes and provide a safe home environment to those seniors who are most vulnerable. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby supports the proposed office re-organization as per the layout February 24, 2009 and authorize staff to: - price office furniture required for the Treasurer’s office - price modification to council table - price required addition computer hardware - advertise in the Almaguin News as required. Carried - Moved by Jerry Brandt, Seconded by Pat Hayes, That the Council of the Township of Armour hereby supports an application to the 2009 Summer Jobs Service for one (1) summer student for the municipal office for a maximum of ten weeks. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That we do now adjourn this regular meeting at 12:05 a.m. March 11, 2009 until the next regular meeting of Council scheduled for March 24, 2009 at 7:30 p.m. or at the call of the Reeve. Carried |