THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

The regular meeting of the Council of the Township of Armour was held on Tuesday, May 13, 2003 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Marty Corcoran, Joanne Cripps, Gary McFarlane and Rod Blakelock; delegations, Gloria Wilde, Employment Resource Centre, Ted Shelley; guests Phyllis Leggett, Ed Robinson, Joan Shelley, Richard Holloway, Joy Murphy, Kameron Crozier, Almaguin News; staff, Les Phinney, CRS-I, and Laura Rowley, Clerk-Treasurer. The meeting was called to order at 7:30 p.m.

CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING:

• -The minutes of the April 2, 2003 regular meeting were approved by resolution as circulated.

DECLARATION OF PECUNIARY INTEREST:

- No pecuniary interest was declared.

DELEGATIONS:

• -Gloria Wilde, Employment Resource Centre, attended Council to inform them of the services offered by the Centre. She outlined the services & resources for the use of the public for job related activities. Brochures were left and a monthly activity calender for the public's information.



• -Ted Shelley attended Council to discuss insurance requirements for his lease / encroachment agreement and the sewage pipe agreement. The Clerk will set up a meeting with the Reeve, Mr. Shelley and Mr. Darling of Darling Insurance.

• -Les Phinney, CRS-I, attended to discuss the following road issues:

- A copy of correspondence # 28 from Sifto and the Salt Institute of Canada was given to Les for his recommendations to Council at the next meeting.

- Road Accounts Voucher # 5-2003 in the amount of $ 23,945.77 was approved.

- other items discussed; repair of Ferguson Road & Pevensey Road by Royel Paving after last years surface treatment; silt washing into road culvert from construction site of New Hope Fellowship; road repairs at Three Mile Lake railway crossing; tenders for backhoe & gravel; new furnace for garage; prices for this years surface treatment; guard rails; bridge repairs project; build up of water around Horseshoe Lane; pond on private property & water in ditches on Skyline Drive.

BUSINESS ARISING FROM THE LAST MEETING:

• -Water issues - a letter from the municipal lawyer and circulated at the last meeting was reviewed and discussed. Councillor McFarlane will contact the firm of Jagger Hims to get a quote for services required under the Ontario Water Resources Act and regulations and the new act soon to be proclaimed, the Safe Drinking Water Act 2002 and regulations.



• -Claim for poultry killed by dogs. Council discussed the Dog Licensing & Live Stock & Poultry Protection Act and compensation for poultry killed by dogs and also the zoning on the property and the keeping of poultry in the RS zone. A resolution was passed.



• -Ryerson Township Official Plan. Council received a letter from the Clerk of Ryerson Township and a memo from Armour's planner, Bob Miller. The Clerk was instructed to have Bob Miller comment on item # 3 in the Ryerson letter, in detail, to Ryerson Council, through Armour Council.

BUSINESS ARISING FROM A PREVIOUS MEETING:

• -Copy of a letter from Norm Miller to the Minister of Agriculture & Food re OSTAR funding

• -Pickerel Lake Lodge - Copy of letter from Township lawyer to lawyer for Pickerel Lake Lodge. The clerk was instructed to forward the letter and a request for payment of expenses to date to Pickerel Lake Lodge.

ACCOUNTS FOR APPROVAL:

• -The following road accounts voucher # 5-2003 in the amount of $ 23,945.77 were approved for payment:

Bell Canada $ 103.37

Bell Mobility cell 42.72

Co-operators Insurance benefits 389.27

Green Shield Insurance benefits 670.83

C.E. Stack Fuels Ltd diesel fuel & oil 4,236.15

Les Phinney mileage 644.54

Purolator Courier shipping 23.38

Royal Bank Visa fuel & truck licence 686.35

Mike's Service Centre gas 60.63

Canadian National Railways 728.45

Northland Truck Centre parts 67.51

First Vancouver Finance cold patch 2,778.40

Superior Propane cylinder rental 31.05

Township of Sequin course registration 492.20

Chambers Road Oil Ltd. pick up used oil 96.30

Lou Dennis Automotive parts 153.29

Township of Ryerson ½ snow clearing ad 35.43

Trillum Mun. Supply signs 640.11

Turner's Garage parts 36.46

E.J. Williams Surveying flag road allowance 611.51

WSIB 239.49

Payroll March 11,178.33

• -The following general accounts voucher #5-2003, in the amount of $ 93,999.67 were approved for payment:

Bell Canada $ 268.25

Canon Business Solutions meter charge 203.97

Cintas Canada office mats 85.84

Co-operators Insurance benefits Apr. 268.12

Green Shield Canada benefits Apr. 589.20

Hydro One park light 62.12

Hydro One street light 24.36

James Mahoney mileage Mar 31 - Apr 12 73.29

Mileage Apr 13 - Apr 27 64.82

Royal Bank Visa LR mun. dir. & intenet 57.68

MC gas fire conf. 74.00

Almaguin Animal Shelter May 214.00

Almaguin News advertising 101.22

Bev Moore cleaning 105.00

Frank Gill May Council fee 550.00

Gary McFarlane May Council fee 450.00

Grand & Toy supplies 91.25

Joanne Cripps May Council fee 450.00

Marty Corcoran May Council fee 450.00

Minister of Finance March policing 9,311.00

2002 year end adjustment 367.00

Private road signs 40.00

Paul Schaefer Apr. mileage 247.10

Receiver General Apr payroll deductions 8,951.38

Rod Blakelock May Council fee 450.00

Township of Ryerson Defib expenses 20.85

MNR fire agreement 874.51

Village of Burk's Falls 2003 fire works donation 150.00

Water 43.75

Hynde Paul Assoc. Planning services Mar. 593.59

Pickerel Lake Lodge 336.51

21^st Century Document regs & stats 34.75

Union Public Library 2003 payment 2,000.00

Munisoft supplies 247.71

Arrow Printing & Pub. Date stamps 31.28

B.F. Home Hardware keys 9.16

Ward Tim-Br Mart supplies 8.04

Almaguin Highlands School donation 50.00

Agricultural Society donation 300.00

MPAC quarterly billing 9,211.71

Health Unit Jan. to May 14,241.23

Township of Perry CBCO March 1,281.00

CBCO April 1,207.50

Pitney Bowes postage meter rental 175.43

Michael Turner audit 5,031.00

McCabe Home Improvement office reno 1^st phase 21,189.13

Butterworths Employ in Ont 121.71

Veterinary Assoc. 2003 fee 150.00

Grand & Toy new Council chairs 745.25

Graham Wilson & Green Brandt et al ats Armour et al1,393.08

M.A. Wittick school Pitch In donation 25.00

PCI Council table 1,794.00

Petty cash 71.20

Russell, Christie, Miller 2002 confirmation 64.20

Russell S/D 1,719.72

Hatkoski agreement 140.93

Burk's Falls V & S film 22.88

WSIB Apr 143.37

Payroll Mar 7,021.58

• -The following Landfill accounts voucher # 5-2003, in the amount of $ 5,764.54 were approved for payment:

Union Gas heat 429.15

Bell Canada 75.45

Co-operators Insurance benefits May 11.23

Green Shield Canada benefits May 196.40

Whitmell's winter mtc 401.70

Leggett Propane propane 42.00

BF Home Hardware supplies 33.41

Michael Turner audit 550.00

E.J. Williams Surveying copies of top survey 44.94

Rick Hall casual labour 193.50

James Russell casual labour - saw use 392.50

Paul Smith repairs - packer compressor 232.00

Gilroy Tire Sales forklift tire & tube 155.25

Thompson Machine Shop baler repair 460.00

WSIB 44.97

Payroll April 2,502.04

APPLICATIONS: LOTTERY

A resolution was passed approving the application for a Raffle Licence by the Katrine Leisure Club.

GROUNDSKEEPER

Three applications were received. A resolution was passed accepting the quote from John Keizer subject to clarification of the advertised job description.

BY-LAWS:

• -By-law # 16-2003, to enter into site plan agreement with New Hope Fellowship was read a second time.



• -By-law # 26-2003, to authorize the granting of an easement & enter into an agreement for the installation of a buried sewage line (Shelley) - second reading was deferred until insurance and letter of credit is in place.



• -By-law # 27-2003, to establish fees for various services of the Burk's Falls & District Fire Department was read a first, second & third time.



• -By-law # 28-2003, to enter into a lease for 12 Three Mile Lake Road with Donald Grogan was read a first, second & third time.



• -By-law # 29-2003, to confirm the proceedings of Council was read a first, second & third time.



• -By-law # 30-2003, to set tax ratios for 2003 was read a first, second & third time.



• -By-law # 31-2003, to enter into an agreement with the Northern Ontario Heritage Fund Corporation for the delivery of the Northern Community Capital Assistance Program was read a first, second & third time

REPORTS:

• -Library - Apr. 23^rd - revised budget, accepted by resolution - resolution from Ryerson Council
• -Steering Committee - Apr. 24^th - memo re special meeting

• -AHIC - May 2^nd - letter from previous meeting not addressed, Clerk instructed to send letter of support - notification of special meeting May 15^th.
• -Tri-R Committee - May 7^th - minutes & verbal report by Gary & Frank
• -Planning Board - May 12^th - verbal report by Gary
• -Vote by Mail - Clerk explained the Vote By Mail package that will be sent out by Canada Post and a cost estimate.

• -Muskoka-Parry Sound community Mental Health Service, invitation to Annual General Meeting & Dinner.



• -Town of Kearney, Notice of Public Hearing re Official Plan.



• -Sifto & Salt Institute of Canada, letter re CEPA Assessment of Road Salts and possible designation as a toxic substance. Copy of a letter to be sent to the Federal Government requesting they delay the final order to list road salts as a toxic substance. Council requested that the road superintendent give his input at the next meeting.



• -From Steve Gilchrist, Town of Parry Sound, information re Justice of the Peace Services.

UNFINISHED BUSINESS:

• -Office reno - quotes for computer stations & window coverings were received. Deferred until next meeting when a proposed budget can be available. The Reeve & Councillor McFarlane to meet with the Clerk to review.

NEW BUSINESS:

• -KCCC - request for a Community Festival for the Homecoming, June 27^th to 29^th. A resolution was passed.

- request for funds for the stereo system from the NOHF program. Council requested that Peter Brooke attend the next meeting with a list of donations received & receipts given.

• -Letter from Clute & Associates re protection of communal water supply and an initial response from the municipal planner, Robert Miller.



• -Heart & Soul Campaign to raise funds for construction, equipment & research at the Sudbury Regional Hospital and the Northeastern Ontario Regional Cancer Centre. No decision was made.



• -Muskoka-Parry Sound Health Unit, information on Clean Air Initiatives. The Clerk was instructed to pass the information on to the road superintendent.



• -Proposed agenda for Tri Council meeting on June 16/03. Council added some items.



• -The Clerk circulated a fax from the planner, Robert Miller, review of the Burk's Falls Catholic Church Site Plan.



• -Council moved into closed session at 11:10 P.M. and out of closed session at 11:12 P.M.



• -List of correspondence received and not on agenda.


RESOLUTIONS:

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That the minutes of the regular meeting held on April 22, 2003 be adopted as circulated. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That Road Accounts Voucher # 5-2003 in the amount of $ 23,945.77 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby authorize the payment of $ 250.00 to Richard Holloway as compensation for the loss of poultry on the understanding that this is a one time offer not related to violation of the zoning by-law relative to livestock. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, That General Accounts Voucher # 5-2003 in the amount of $ 93,999.67 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That Landfill Accounts Voucher # 5-2003 in the amount of $ 5,764.54 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby approve the application for a raffle lottery by the Katrine Leisure Club and the licence fee shall be $ 5.00. (Carried)

- Moved by Joanne Cripps, Seconded Marty Corcoran, That the Council of the Township of Armour hereby accept the quote from John Keizer for 2003 groundskeeper in the amount of $ 4,200.00 subject to clarification of advertised job description. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, That By-law # 16-2003 be read a second time. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, That leave be given to introduce a bill # 27-2003, being a by-law to establish fees for various services of the Burk's Falls & District Fire Department. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, That By-law # 27-2003 be read a second time. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, That By-law # 27-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13^th day of May, 2003. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That leave be given to introduce a bill # 28-2003, being a by-law to enter into a lease agreement for 12 Three Mile Lake Road with Donald Grogan. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 28-2003 be read a second time. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 28-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13^th day of May, 2003. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That leave be given to introduce a bill # 29-2003, being a by-law to confirm the proceedings of Council. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That By-law # 29-2003 be read a second time. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That By-law # 29-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13^th day of May, 2003. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That leave be given to introduce a bill # 30-2003, being a by-law to set the Tax Ratios for 2003. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 30-2003 be read a second time. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 30-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13^th day of May, 2003. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That leave be given to introduce a bill # 31-2003, being a by-law to enter into an agreement with the Northern Ontario Heritage Fund Corporation for the delivery of the Northern Community Capital Assistance Program. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That By-law # 31-2003 be read a second time. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That By-law # 31-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13^th day of May, 2003. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour have reviewed the revised 2003 Library budget and hereby approve the 2003 budget of $ 61,079.00. Armour's share $ 19,916.60. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby approve of and have no objections to a Community Festival being held at the Katrine Community Centre June 27^th to 29^th. The Council recognize the municipal significance of this community festival event. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That we continue beyond the 11:00 o'clock curfew not beyond 11:30 P.M. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, BE IT RESOLVED that the Council of the Township of Armour move into closed session at 11:10 P.M. in order to discuss legal matters pursuant to Section 239(2)(e) of the Municipal Act. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour move out of the closed session at 11:12 P.M. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, That we do now adjourn at 11:23 p.m. until the next regular meeting of Council scheduled for May 27, 2003, or at the call of the Reeve. (Carried)