THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES


March 14, 2001

The regular meeting of the Council of the Township of Armour was held on Wednesday, March 14, 2001 at 7:30 p.m. Those in attendance were Reeve, Frank Gill, Councillors Marty Corcoran, Joanne Cripps, Gary McFarlane and Rod Blakelock. Also attending were Bob Hall, Barb Marlow, Don Cameron, Mike Turner, Jim Mahoney, Phyllis Leggett and staff, Laura Rowley, Clerk Treasurer and Les Phinney, CRS,I. The meeting was called to order at 7:31 p.m. and the minutes of the regular meeting on February 28, 2001 were adopted as circulated.

DECLARATION OF PECUNIARY INTEREST:

No pecuniary interest was declared.

DELEGATIONS:

  • •Bob Hall & Barb Marlow attended Council to report on the 2001 Winterfest. Bob introduced himself as chairman and Barb Marlow as bookkeeper- Treasurer. Secretary, Pat Hope was not in attendance. Bob read a letter thanking the Council for their continued support with special thanks to Rod Blakelock and Marty Corcoran for the time and effort they put into helping with the activities. He explained that the Winterfest is geared to family participation and is a non-profit organization. There are recorded minutes, a bank account and financial statements for anyone to see. A picture book of this year's event was passed around the table and the audience. Barb passed out a financial statement and it was reviewed by Bob.


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  • •Barb Marlow attended Council to discuss the DSSAB. Minutes of the February 8th meeting of the DSSAB were on the addendum agenda for Council's review. At the regular Council meeting on February 28th, Council had supported a resolution of the Township of Perry regarding donations being paid by DSSAB. Barb informed Council that those resolutions had been discussed at a Board meeting and that Council would be getting a letter. She explained that the money was Provincial money not municipal money and that there were policies on what that money could be used for. A question was asked if the Board had legislative authority to make donations and she answered yes, and that would likely be set out in the letter Council was to receive. A resolution was put forward by Gary McFarlane and Barb asked that it be held until after Council received the letter. The resolution will be held until the next meeting.

  • •Michael Turner, Auditor for the Township of Armour attended Council to review the 2000 financial audit information. An income statement and summary of 2000 surplus was included in the agenda package for Council's review. Michael reviewed the surplus summary and explained each variance from the budget item and answered questions of Council. A resolution was passed accepting the financial information from the 2000 audit as submitted.
  • •Jim Mahoney attended Council, at Council's request, to discuss his contract agreement and receive direction from Council. The contract agreement was reviewed, agreed to and is a schedule to By-law # 8-2001 to be passed later in the meeting. Jim will provide the Clerk with a copy of a Property Standards By-law he has been working on and a draft will be prepared for Council's review.


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  • •Les Phinney, CRS,I, attended Council to discuss the road department. The following items were discussed;
    • -Road Accounts Voucher # 3-2001 in the amount of $ 19,203.44 was approved;

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    • -OSTAR program. A letter from the Ontario SuperBuild Corporation requesting more information and a copy of a letter sent to Engineering firms was included in the agenda package for Council's review. Two proposals were received for the required work and circulated to Council. A resolution was passed accepting the proposal of Totten Sims Hubicki Associates.


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BUSINESS ARISING FROM THE LAST MEETING:

  • -Eastholme - The following information was included in the agenda package for Council's review; Letter from the Ministry of Health & Long-Term Care; Letter from Ryerson to Eastholme; 2001 Municipal Levy; and on the addendum agenda, a letter & resolution from the Township of North Himsworth. There was a discussion regarding taking a pro active stance organizing a delegation for a meeting with the Ministry; a resolution was passed to pay the first quarter levy; and Frank Gill is to find out how many municipalities supported and did not support Eastholme's application for more beds. A resolution was passed to pay the first quarter levy.


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  • -Donation to the Canadian National Institute for the Blind. The Clerk answered the question from the last meeting regarding the number of donations in 2000 and what they were for.


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APPROVAL OF ACCOUNTS:

  • -The following road accounts, Voucher # 3-2001, in the amount of $ 19,203.44 was approved by resolution;

Almaguin Road Superintendents Assoc. - 2001 membership $ 150.00

Bell Canada garage telephone $ 91.62

Bell Mobility cellular phone $ 32.75

Near North Industrial Solution - WHIMIS update $ 75.00

Township of Ryerson snow clearing ad $ 44.28

Almaguin News help wanted & half load $ 93.01

Bruce Sales supplies $ 252.25

Champion Road Machinery parts $ 62.99

Canadian National Railway mtc Feb./01 $ 728.45

Kidd's Home Hardware supplies $ 16.52

Leggett Propane propane $ 64.50

Leslie Phinney mileage & meeting $ 686.37

Lou Dennis Automotive supplies & parts $ 411.58

Mike's Service Centre gas $ 40.43

G.F. Preston Sales parts $ 510.39

Purolator Courier parts delivery $ 24.62

Receiver General of Canada radio licence $ 393.00

Rick Steengaard truck mtc. $ 36.00

C.E.Stack Fuels diesel fuel & grease $ 3,782.28

Ward Tim-br Mart supplies $ 33.10

Valley Blades Ltd. Grader parts $ 884.60

Workplace Safety & Insurance - February $ 267.43

Payroll February 2001 $10,522.27

  • -The following general accounts, Voucher # 3-2001, in the amount of $ 51,596.44 was approved by resolution;

Almaguin News yearly tender $ 257.50

Almaguin 2000 2001 membership $ 3,085.60

Bell Canada office $ 279.56

Burk's Falls Winterfest donation $ 150.00

Cintas Canada Ltd. Office supplies $ 34.78

Co-operators Ins. Benefits - March $ 414.50

Hynde Paul Assoc. Planning services Jan/01 $ 846.25

Liberty Health benefits - March $ 931.47

Munisoft support agreement $ 3,557.11

Parry Sound Municipal Assoc.- 2001 membership $ 100.00

Postage by Phone postage $ 1,030.00

Township of Ryerson Fire budget over levy $ 2,312.51

Township of Ryerson Steering committee membership $ 10.00

Royal Bank Visa supplies/internet/councillor training $ 131.06

Almaguin News ads/special meeting/rescheduled meeting/

Volunteers $ 128.44

Rod Blakelock Council fees/March $ 375.00

Village of Burk's Falls water $ 43.75

Cintas Canada Ltd. Office supplies $ 34.78

Canadian National Institute for the Blind - donation $ 100.00

Marty Corcoran Council fees/March $ 375.00

Jim Creasor snow removal/March $ 100.00

Joanne Cripps Council fees/March $ 375.00

Eastholme 1st quarter levy $ 7,449.25

Frank Gill Council fees/March $ 433.33

Grand & Toy office supplies $ 405.37

Hydro One street light $ 22.68

Parks $ 54.63

Hynde Paul Assoc. Planning/Feb. $ 621.20

Gary McFarlane Council fees/March $ 375.00

Minister of Finance O.P.P. $ 9,422.00

Bev Moore cleaning/Feb $ 80.00

Munisoft office supplies $ 411.47

Municipal Finance Officer's Assoc. - registration - seminar $ 51.50

Nipissing Copier Ltd. Meter charge/Jan & fax machine service $ 226.84

Contract/2001 $ 97.80

Ontario Municipal Management - Local Gov't Book $ 28.81

Town of Parry Sound Land Ambulance $ 2,137.86

Township of Perry CBO services/Feb. $ 1,071.00

Receiver General Payroll deductions $ 5,672.42

Paul Schaefer CBO - mileage/Feb $ 286.95

G.S.T. rebate $ 620.43

Payroll February $ 7,455.59

  • -The following Landfill accounts, Voucher # 3-2001, in the amount of $ 3,455.40, were approved by resolution;

Co-operators Insurance employee benefits/Mar. $ 21.07

Liberty Health employee benefits/Mar. $ 142.84

Burk's Falls Home Hardware - supplies $ 17.94

Burk's Falls V & S supplies $ 19.36

Bell Canada telephone $ 64.56

Near North Industrial Solution - WHIMIS update $ 25.00

Uniongas natural gas $ 337.95

Burk's Falls Home Hardware - keys $ 8.60

Leggett Propane propane $ 63.09

Muskoka Auto Parts supplies $ 43.75

Randy Smith service of forklift & separator $ 100.00

payroll Feb.. $ 2,611.24

APPLICATIONS: PLANNING:

  • -Severance application # B-001/01 - Mulligan - Village of Burk's Falls. Mr. McFarlane circulated a report from the planner for the Planning Board. A resolution was passed that Council have no concerns with this application.

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BY-LAWS:

- By-law # 8-2001, being a by-law to appoint a By-law Enforcement Officer was read a first, second and third time.

  • -By-law # 9-2001, being a by-law to enter into an Agreement with Almaguin Animal Shelter was read a first and second time.

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REPORTS:

  • -The following reports were given:

- Parry Sound District EMS, minutes of the February 22nd meeting.

- Cost Sharing Committee, minutes of the March 5th meeting. A written report by Gary McFarlane was included in the addendum to the agenda. The Clerk was instructed to get the equalized assessment figures used by Armour, Ryerson & Burk's Falls that were used to calculate the 2000 tax rates. A discussion was held regarding the survey sent out with the tax bills. A new survey and letter were handed out and a discussion followed regarding the method to be used to circulate the new survey. It was decided that copies would be made available at the municipal office and on the Township's web site.

- Tri-R Committee, minutes of the March 7th meeting. A written report by Gary McFarlane was included in the addendum to the agenda.

- MRHDC - Mar. 7th - Rod Blakelock was unable to attend the meeting.

- meeting re Nelson Muffler plant - Mar. 12th - a fax was included in the agenda package setting up an economic strategy meeting for March 15th - Marty Corcoran to attend.

- Planning Board - Mar. 12th - a written report by Gary McFarlane was circulated.

CORRESPONDENCE:

- ROMA Insurance Program Inc., request for nominations for election of new directors.

- Zion United Church, Sundridge and The Canadian Bible Society, information re Proclamation, a daily reading of the Bible over 10 consecutive days, March 28th to April 6th and an invitation to participate.

- OPAC, Communique, update on the Ontario Parcel Alliance (OPA), their goal is to produce standard digital parcel mapping for Ontario. The Clerk was instructed to send this information to Robert Miller, planner.

- Town of Mono, requesting support of a resolution regarding evaluation criteria for issuing Certificate of Authority for the spreading of biosolids (sledge) and septage. A resolution of support was passed.

- Municipality of McDougall, request for support of a resolution regarding billing Hydro One for Fire Department calls related to fires caused by power lines. A resolution of support was passed.

- Township of Machar, request for support of a resolution regarding an objection to the Minister of Finance regulation the context and form of property tax bills. A resolution of support was passed.

- Township of Perry, request for support of a resolution to petition the Minister of Finance to pay all software and specialized printing cost associated with the proposed standardized tax bills. A resolution of support was passed.

- City of Owen Sound, request for support of a resolution regarding the Province assuming all costs for the functions of prisoner transportation and court security. A resolution of support was passed.

- Ministry of Municipal Affairs & Housing, information on a technical workshop, "Planning Approval Authorities Working Together" to be held in Sudbury, April 26th & 27th.

- Township of Michipicoten, preliminary agenda for the FONOM Conference to be held in Wawa, May 9th to 11th.

- Burk's Falls O.P.P., advising that a commissioner will be attending the FONOM conference and if Council had any item they would like addressed, please reply.

- AMO, thank you for support and renewing membership.

- AMO, information and registration for the 2001 AMO Annual Conference to be held in Toronto, August 19th to 22nd.

- AMO, Member Communication Alert, AMO Attends Ontario Pre-Budget Consultations.

- AMO, Member Communication Alert, AMO Active Participant In Next Phase of Inquiry Which Begins March 6th.

UNFINISHED BUSINESS:

  • -Vet fees. A letter from the East Parry Sound Veterinary Unit was included in the addendum to the agenda package. A resolution was passed to pay the 2001 membership fee in the amount of $ 150.00. The Clerk was instructed to get further information regarding the $ 1,000.00 fee per Contract Veterinarian.


  • -Inspection of septic systems around lakes. A staff report was included in the addendum to the agenda package on behalf of Councillor, Marty Corcoran, with information on a re-inspection program that in available through the North Bay Mattawa Conservation Authority. The Clerk was instructed to request that a representative of the Conservation Authority attend a meeting of Council.

NEW BUSINESS:

  • -list of correspondence received and not on the agenda.


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ADDENDUM TO THE AGENDA

  • -Minutes of the special meeting on March 8, 2001. Joanne Cripps brought forward a motion that the minutes be amended with specific wording. Following a discussion and changes to the wording of the amendment, a resolution was passed adopting the minutes, as amended.

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BUSINESS ARISING FROM A PREVIOUS MEETING:

  • -Special meeting with MTO. Memo from the Clerk-Treasurer indicating that Ray Mantha, MTO, had requested that the meeting be rescheduled. A meeting date of Monday, March 26th was acceptable.

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UNFINISHED BUSINESS:

  • -Commerce Court - Township property. A letter to the municipal solicitor with questions regarding the disposition of the property was reviewed as well as the reply from the solicitor. The Clerk was instructed to prepare a draft by-law to establish procedures regarding the sale of real property which would incorporate the suggestions of the lawyer.

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NEW BUSINESS:

  • -Owl Lake Subdivision - material was provided to bring Council up to date on the approval, ongoing decisions of Council, and the status of the subdivision. The Clerk was given instruction on two questions from the lawyer for the subdivision agreement.

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RESOLUTIONS:

  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That the minutes of the regular meeting held on February 28, 2001 be adopted as circulated (Carried)


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  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby authorize a $ 3,000.00 payment to the Union Public Library. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby accept the financial information from the 2000 audit as submitted by the municipal auditor, Michael Turner. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Gary McFarlane, That Road Accounts Voucher # 3-2001 in the amount of $ 19,203.44 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)


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  • -Moved by Gary McFarlane, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby accept the proposal of TSH to complete the necessary forms for the OSTAR program. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the payment of the first quarter levy to Eastholme in the amount of $ 7,449.25. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That General Accounts Voucher # 3-2001 in the amount of $ 51,596.44 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)


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  • -Moved by Gary McFarlane, Seconded by Rod Blakelock, That Landfill Accounts Voucher # 3-2001 in the amount of $ 3,455.40 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

-Moved by Marty Corcoran, Seconded by Rod Blakelock, That the Council of the Township of Armour have no concerns regarding severance application # B-001/01, Mulligan (Carried)
  • -Moved by Joanne Cripps, Seconded by Gary McFarlane, That leave be given to introduce a bill # 8-2001, being a by-law to appoint a By-law Enforcement Officer. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Gary McFarlane, That By-law # 8-2001 be read a second time. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Gary McFarlane, That By-law # 8-2001 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 14th day of March, 2001. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Gary McFarlane, That leave be given to introduce a bill # 9-2001, being a by-law to enter into an agreement with Almaguin Animal Shelter. (Opposed - Corcoran)(Carried)


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  • -Moved by Rod Blakelock, Seconded by Gary McFarlane, That By-law # 9-2001 be read a second time. (Opposed - Corcoran)(Carried)


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  • -Moved by Gary McFarlane, Seconded by Joanne Cripps, That the Corporation of the Township of Armour hereby support the resolution of the Town of Mono regarding evaluation criteria for issuing Certificates of Authority for the spreading of biosolids (sludge) and septage. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby support the resolution of the Municipality of McDougall regarding billing Hydro One for Fire Department calls related to fires caused by power lines. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby support the resolution of the Township of Machar regarding an objection to the Minister of Finance regulating the context and form of property tax bills. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby support the resolution of the Township of Perry, in addition to supporting the resolution of the Township of Machar, petitioning the Minister of Finance to pay all software and specialized printing cost associated with the proposed standardized tax bills. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby support the resolution of the City of Owen Sound regarding the Province assuming all costs for the functions of prisoner transportation and court security. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, That we continue beyond the 11:00 o'clock curfew. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Gary McFarlane, That the minutes of the special meeting held on March 8, 2001 be adopted as amended. (Carried)

    • -Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the payment of the 2001 fee to the East Parry Sound Veterinary Unit in the amount of $ 150.00. (Carried)

-Moved by Rod Blakelock, Seconded by Marty Corcoran, That we do now adjourn at 12:00 until the next regular meeting of Council scheduled for March 27, 2001, or at the call of the Reeve. (Carried)