THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

July 10, 2001

The regular meeting of the Council of the Township of Armour was held on Tuesday, July 10, 2001 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Rod Blakelock, Marty Corcoran, Joanne Cripps, and Gary McFarlane; delegates Andy Derkowski, Ted Shelley, Joan Shelley, Ray Banach of On Site Assessments, Glen Rhodes, Dorothy Rhodes; guests Paul & Sylvia Robinson, Margaret Herrington, Phyllis Leggett, Ron Russell, Stephen Mulligan, James MacKinnion; staff Paul Schaefer, CBCO, Les Phinney, CRS,I and Laura Rowley, Clerk-Treasurer. The meeting was called to order at 7:30 p.m. and the minutes of the regular meeting on June 26, 2001 were adopted as circulated.

DECLARATION OF PECUNIARY INTEREST:

No pecuniary interest was declared.

DELEGATIONS:

• -Andy Derkowski attended Council to discuss the insurance clause in the subdivision agreement. Mr. Derkowski is requesting that the insurance clause be modified so that blasting insurance would be required prior to any blasting taking place but not in advance of the execution of the subdivision agreement. It was agreed that the wording could be "massaged" and will be ready for approval at the next meeting. Mr. Derkowski also discussed a "temporary by-pass" during the installation of the culvert. Paul Robinson and Margaret Herrington expressed concerns if there is blasting and siltation control during the installation of the culvert and construction of the temporary by-pass/berm.



• -Ted Shelley owner of 297 Doe Lake Road, attended Council to discuss a proposal for a replacement sewage system that would require an easement to construct a buried sewage pump line under the municipal road. Ray Banach of On Site Assessments was in attendance to explain the situation to Council and answer any questions. Council passed a resolution that would permit Mr. Shelley to proceed with his MOE application. The Clerk was instructed to contact the municipal solicitor for a legal opinion and comments on a easement / agreement. Mr. Shelley also discussed the purchase of the shore road allowance. Council had a concern regarding previously deeded rights-of-way and Mr. Shelley indicated that his lawyer's opinion was that if the property was not in private ownership, rights-of-way could not be given. He was requested to supply that opinion to the Clerk who would send it to the municipal solicitor for verification. Once the municipal solicitor has viewed the information and provided his opinion, the Clerk was instructed to proceed with the shore road closing and the lease of municipal property.



• -Glen Rhodes, owner of 108 Doe Lake Road, attended Council to discuss a site plan agreement and drawing and obtain permission to continue construction before the By-law accepting the site plan agreement was passed. Mr. Rhodes agreed to sign the agreement the following day and was given permission to continue with the construction. The By-law to accept the agreement is to be ready for passing at the next regular meeting on July 24^th.



• -Paul Schaefer, CBCO, was in attendance to answer any questions pertaining to Mr. Rhodes' property and to update Council on Mr. Scott's property at Pickerel Lake.



• -Les Phinney, CRS,I attended Council to discuss the road department. The following issues were discussed;
• -road accounts voucher # 7-2001 in the amount of $ 56,230.21 was approved by resolution
• -a list of locations for new stop signs was approved by resolution
• -three tenders were received and opened for logging two locations of municipal property. The staff was directed to do a tender evaluation and prepare a staff report for the next meeting of Council.
• -a resolution was passed to increase the hourly wage of a road crew employee
• -Les discussed some work proposed by TCP for North Pickerel Lake Road before it is surface treated. Council authorized him to get the best deal he can.

BUSINESS ARISING FROM THE LAST MEETING:

• -Groundskeeper - A staff report was reviewed and the request for an extra $ 5.00 per hour for grass cutting at 12 Three Mile Lake Road and $ 50.00 for picking up the garbage from the summer rec program for 8 weeks. A resolution was passed approving the request.



• -Armour Municipal Park - Doe Lake. A "Park Regulations" sign was available for Council to view. The "Do Not Drink Water" signs have been installed. The paving of a basketball court, for which Mr. MacPhail had offered to make a donation, was discussed. All reports indicate that the basketball net, donated by the Doe Lake Ratepayers Association, is being used as is and Council decided to leave the decision of a court until next year.

BUSINESS ARISING FROM A PREVIOUS MEETING:

• -Telecommunication Guideline Policy. A second draft of the Policy was reviewed by Council. Gary McFarlane suggested some further changes. The Clerk was instructed to make the changes and prepare the by-law to adopt the policy for the next meeting.

ACCOUNTS FOR APPROVAL:

• -The following road accounts, voucher # 7-2001, in the amount of $ 56,230.21, were approved by resolution:

Bell Mobility cell phone $ 38.13

Leslie Phinney mileage & meeting $ 524.98

Rick Steengaard part time labour $ 180.00

C.E. Stack Fuels Ltd. Diesel fuel & oil $ 1,606.31

Almaguin News Logging tender $ 39.86

Canadian National Railway mtc. May $ 728.45

Huntsville Truck Repair repairs to truck # 5 $ 665.97

Hydro One garage hydro $ 368.78

Champion Road Machinery parts $ 320.71

Canadian National Railway mtc. June $ 728.45

The Fastener Centre parts $ 182.33

Fowler Construction cold mix $ 770.79

General Chemical liquid calcium $ 31,126.72

Gilroy Tire Sales tires $ 839.16

G. Lane Sales chain saw supplies $ 111.00

E.S. Hubbell & Sons culverts $ 501.75

Lou Dennis Automotive parts & supplies $ 264.75

G.F. Preston Sales loader repair $ 75.30

Regal Overhead Doors garage door repair $ 216.30

Ward Tim-br Mart sign posts $ 68.78

Tims Delivery parts delivery $ 5.15

Workplace Safety & Ins. June $ 215.54

Payroll June $ 16,651.00

- The following general accounts, voucher # 7-2001, in the amount of $ 237,478.82 were approved by resolution:

Bell Canada office March $ 255.82

Town of Parry Sound EMS - July $ 3,995.86

Union Public Library 2001 budget payment $ 3,000.00

Royal Bank Visa North Bay Nugget $ 3.00

Almaguin News Ads $ 152.96

Almaguin Animal Shelter July $ 206.00

Rod Blakelock July Council fee $ 375.00

Cintas Canada Ltd. Office supplies $ 104.34

Co-operators Insurance benefits $ 493.31

Marty Corcoran July Council fee $ 375.00

Joanne Cripps July Council fee $ 375.00

Frank Gill July Council fee $ 433.33

Graham Wilson & Green Outward Bound $ 720.06

2000 election $ 4,745.33

Transfer BLK A $ 977.11

James Mahoney mileage June $ 106.10

Gary McFarlane July Council fee $ 375.00

Minister of Finance OPP - May $ 9,096.00

Bev Moore cleaning June $ 100.00

Nipissing Copier Ltd. Meter charge - May $ 102.42

Township of Perry CBO - June $ 903.00

Receiver General Payroll deductions - June $ 9,080.18

Paul Schaefer mileage - June $ 210.91

Township of Ryerson rabies clinic $ 79.99

Fire Dept. - May $ 4,057.65

Hydro One Chetwynd Comm. Centre $ 4.58

Office $ 153.72

Park $ 51.97

Street light $ 24.16

TML Rd $ 50.51

Hynde Paul retainer - May $ 633.04

Retainer - June $ 629.13

OP review - June $ 386.25

John Keizer groundskeeper contract $ 560.00

Extra jobs $ 172.54

Muskoka-Parry Sound Health Unit - July payment $ 2,213.00

Grand & Toy supplies $ 284.45

Hutcheson - Barnes Titles tax registration expenses $ 76.48

Michelle Litster petty cash summer rec $ 200.00

Contract $ 1,400.00

Ward Tim-br Mart supplies $ 125.80

Agricultural Society donation $ 250.00

Conseil Scolaire Catholique 2^nd payment $ 3,875.01

Eastholme 2^nd quarter levy $ 7,449.25

East Parry Sound Veterinary 2001 fees $ 150.00

Le Conseil Scolaire Du Dist 2^nd payment $ 741.81

Municipal Finance Officers training session $ 128.75

Nipissing-Parry Sound Catholic School Bd. - 2^nd payment $ 7,194.16

Near North Dist. School Bd 2^nd payment $103,910.53

Ontario Gym & Sports summer rec program supplies $ 102.07

Terry's ValuMart supplies $ 45.44

Daniel J. Wyjad court document book $ 147.81

AMCTO municipal directory $ 35.02

Arrow Printing business cards $ 79.92

Berriedale Catholic Cemetery donation $ 100.00

Berriedale Cemetery donation $ 100.00

Village of Burk's Falls water $ 43.75

Burk's Falls Cemetery donation $ 100.00

Canadian Red Cross registration $ 50.00

Chetwynd Cemetery donation $ 100.00

District Social Services 2rd quarter levy $ 50,041.15

Green Shield Canada benefits $ 1,223.36

Publications Ontario TR ad $ 136.48

Sundridge Vet Services stray dog euthanasia $ 15.45

Burk's Falls V & S film $ 43.27

Workplace Safety & Insurance June $ 154.89

GST & ITC $ 2,089.74

Payroll June $11,798.05

• -The following Landfill accounts, voucher # 7-2001, in the amount of $ 13,921.44 were approved by resolution:

Bell Canada landfill site phone $ 67.79

Co-operators Insurance benefits $ 19.47

Green Shield Canada benefits $ 187.35

Uniongas heat $ 5.67

Leggett Propane propane $ 42.06

Whitmell's sand cover $ 3,533.65

Hydro One Networks hydro $ 53.14

Lawrence Judd service to packer $ 172.05

Signcraft signs $ 177.60

Ward Tim-br Mart sign posts $ 31.48

Almaguin News ads $ 94.60

Royal Bank Visa recycling workshop $ 138.00

Al Caldwell Const. Repairs to recycling building $ 732.26

Gilroy's Tire Sales & Ser. Forklift tire $ 124.20

Thompson Machine Shop baler repair $ 182.17

Workplace Safety & Ins. June $ 110.76

Payroll May $ 8,249.19

APPLICATIONS:

• -AUDITOR - Three quotes were received and opened for a municipal auditor. The staff was directed to do a tender evaluation and prepare a staff report for the next meeting of Council.

BY-LAWS: - By-law # 14-2001, being a by-law to confirm the proceedings of Council at its meetings, was read a first, second and third time.

• -By-law # 15-2001, being a by-law to establish fees for various services of the Burk's Falls & District Fire Department, was read a first, second and third time.

REPORTS:

• -Steering Committee - June 28^th - Marty
• -MRWMP - June 28^th - Rod
• -Tri-R Committee - special June 30^th & regular July 4^th - Gary & Frank
• -Planning Board - July 9^th - Gary
• -Meeting with Michael Nychuk, Almaguin Highlands Development Agency. The clerk was instructed to request a Letter of Opinion of Value from three Real Estate companies in the area for the municipal property on Hwy # 520, Commerce Court. The Clerk will also start the process to comply with the Municipal By-law for the Sale of Surplus Lands.
• -June report from the By-law Enforcement Officer.

CORRESPONDENCE:

• -Municipality of McDougall, for Council's information, a copy of a resolution re the redevelopment of Belvedere Heights. On July 10^th, a copy of a letter was received from the Township of North Himsworth which was a reply to that municipality from the Assistant Deputy Minister, Ministry of Health & Long-Term Care suggesting that Council's direct their concerns to the board of Management of Eastholme. The Ministry's role is to address the government's mandate. A discussion followed, and a resolution was passed. The Clerk was instructed to circulate the resolution.



• -Municipality of McDougall, for Council's information, a copy of a resolution regarding a Request for a Commissioner.



• -City of Stratford, request for support of a resolution to urge the Government of Ontario to take immediate action to protect the "deep" groundwater resources for all time. No support was given.

UNFINISHED BUSINESS:

• -Letter from the Ministry of Transportation re Highway 11 Four-Laning and Searle's Restaurant & Gas Bar.



• -Letter from Eastholme re update on meeting with the Ministry of Health and Long-Term Care on June 25^th regarding the redevelopment of "D" beds & the 24 new long-term care bed award.



• -OP review - emails back & forth from Bill Allen and Bob Miller.



• -Property Standards By-law. A second draft was circulated to member of Council. This is the draft that will go to the public meeting on July 14^th.

NEW BUSINESS:

• -A resolution was passed to write off taxes on roll # 4919-000-002-09220.



• -A memo received on July 6^th from Almaguin 2000 was handed out to members of Council.



• -List of correspondence received and not on the agenda.

RESOLUTIONS:

• -Moved by Rod Blakelock, Seconded by Joanne Cripps, That the minutes of the regular meeting held on June 26, 2001 be adopted as circulated (Carried)



• -Moved by Gary McFarlane, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby agree to permit Ted Shelley to construct a buried sewage pump line under Doe Lake Road from # 297 subject to the following conditions;

• Approval of septic system by MOE;

• Installation drawings prepared by On Site Assessments approved by Council;

• Legal easement entered into by by-law at owner's expense;

• Pre consultation with the road superintendent. (Carried)

• -Moved by Joanne Cripps, Seconded by Gary McFarlane, That Road Accounts Voucher # 7-2001 in the amount of $ 56,230.21 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby approve the following additions to Schedule "A" of By-law # 19-98;

Colbourne Road North Pickerel Lake Road Going west on Colbourne Road

Doe Lake Road So Ho Mish Road Going south on Doe Lake Road

Ely Side Road North Pickerel Lake Road Going north on Ely Side Road

Ely Side Road Pickerel & Jack Lake Road Going south on Ely Side Road (2 signs 2 locations)

Garage Road Woods Road Going west on Garage Road

Garage Road Chetwynd Road Going south on Garage Road

Horseshoe Lane Doe Lake Road Going south on Horseshoe Lane (2 signs 2 locations)

Kent Road Pevensey Road Going north on Kent Road

Madill Road Ferguson Road Going east on Madill Road

Melody Cres. Three Mile Lake Road Going west on Melody Cres.

(2 signs 2 locations)

Pevensey Road North Pickerel Lake Road Going east on Pevensey Road

Relative Road Chetwynd Road Going south on Relative Road

Relative Road Chetwynd Road Going north on Relative Road

Relative Road Garage Road Going north on Relative Road

Sandy Cove Dr Relative Road Going west on Sandy Cove Dr.

Sunnylea Ave. Three Mile Lake Road Going south on Sunnylea Ave.

Sunset Pass So Ho Mish Road Going west on Sunset Pass

Woods Road Chetwynd Road Going south on Woods Road

(Carried)

• -Moved by Joanne Cripps, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby increase the hour wage rate of Allan Millar by $ 1.00 effective July 8, 2001. (Carried)



• -Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby approve an increase of $ 5.00 per hour for grass cutting at 12 Three Mile Lake Road and $ 50.00 for garbage pick up from the summer rec program. (Carried)



• -Moved by Rod Blakelock, Seconded by Marty Corcoran, That General Accounts Voucher # 7-2001 in the amount of $ 237,478.82 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)



• -Moved by Gary McFarlane, Seconded by Rod Blakelock, That Landfill Accounts Voucher # 7-2001 in the amount of $ 13,921.44 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)



• -Moved by Gary McFarlane, Seconded by Joanne Cripps, That leave be given to introduce a bill # 14-2001, being a confirming by-law. (Carried)



• -Moved by Gary McFarlane, Seconded by Joanne Cripps, That By-law # 14-2001 be read a second time. (Carried)

• -Moved by Gary McFarlane, Seconded by Joanne Cripps, That By-law # 14-2001 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 10^th day of July, 2001. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That leave be given to introduce a bill # 15-2001, being a by-law to establish fees for various services of the Burk's Falls & District Fire Department. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 15-2001 be read a second time. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 15-2001 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 10^th day of July, 2001. (Carried)



• -Moved by Gary McFarlane, Seconded by Rod Blakelock, Be it resolved that the Council of the Township of Armour cancel the August 14/01 Council meeting and refer any business to the next meeting on August 28/01. (Carried)



• -Moved by Joanne Cripps, Seconded by Gary McFarlane,

WHEREAS the Board of Management for Eastholme, Home for the Aged have been awarded 24 new long-term care beds and redevelopment of "D" beds;

AND WHEREAS the Board of Management of Eastholme is the legal owner responsible for the operations and redevelopment of Eastholme;

AND WHEREAS the contributing municipalities would experience a financial hardship if required to finance the development "up front";

NOW THEREFORE BE IT RESOLVED that the Council of the Township of Armour request the Board of Management to consider the following method of funding;

• the Board of Management seek private sector financing for the proposed project;



• that capital and financing costs will be reduced yearly from the $ 10.35 per resident day capital contribution by the Ministry of Health and Long-Term Care and increased revenues resulting from occupancy of additional beds; and

• that any yearly repayment short fall will be billed to the contributing municipalities based on the 1997 weighted assessment being used for operating budgets.

(Carried)

• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby write off taxes and penalty in the amount of $ 2,568.87 on Roll # 4919-000-002-09220. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That we do now adjourn at 11:00 p.m. until the next regular meeting of Council scheduled for July 24, 2001, or at the call of the Reeve. (Carried)