| THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR MINUTES January 13, 2009 The regular meeting of the Council of the Township of Armour was held on Tuesday, January 13, 2009 at 7:30 p.m. Those in attendance were Reeve, Bob MacPhail; Councillors, Rod Blakelock, Jerry Brandt, Marty Corcoran, and Pat Hayes; Delegates, Ministry of Transportation, Raymond Hong and Darren Stephenson; Robert Miller, Municipal Planner; guests, Rob Learn, Almaguin Forrester; staff, Bill Stewart, Road Supervisor, Karen Fraser, Deputy Clerk and Wendy Whitwell, Clerk - Administrator. CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING: The minutes of the regular meeting on December 9, 2008 were approved as circulated. The minutes of the closed meeting on December 9, 2008 were approved as circulated. DECLARATION OF PECUNIARY INTEREST: None DELEGATIONS: Raymond Hong and Darren Stephenson, Ministry of Transportation attended to discuss the municipal road upgrades. The Ministry circulated a document for consideration including a number of questions requiring a response before detailed design can be finalized. These questions related to road surface, cross-section, alignment and specifics regarding South Service Road, Berriedale Road to North Pickerel Lake Road, Berriedale Road from North Pickerel Lake Road to Pevensey Road, North Pickerel Lake Road and Pevensey Road. Council will consider a design speed of less than 80 k in areas where the impact to private property is significant. The road improvements must provide for no load limit roads as originally agreed to by the Ministry. Council will deliberate further and advise the Ministry. Bill Stewart, Road Supervisor discussed the following: - staff report regarding training, Bill was authorized to register one employee and himself for training through OGRA courses as requested - letter from Linda May Smith, read and discussed, a response will be forwarded - written complaint from Jeff Coleman - road accounts were reviewed and approved. - two quotes received for winter sand, a resolution to accept passed. Robert Miller, Municipal Planner - 2009 planning proposal, approved - 2009 web site maintenance invoice, approved BUSINESS ARISING FROM A PREVIOUS MEETING: - Village of Burk’s Falls, Almaguin Highlands Secondary School Committee, update and notification of meeting February 2, 2009. ACCOUNTS FOR APPROVAL - general accounts voucher # 1-2009, approved by resolution - road accounts voucher # 1-2009, approved by resolution - landfill accounts voucher # 1-2009, approved by resolution APPLICATIONS: Site Plan Agreement -Greenham, Plan 184, Lot 24 Doe Lake Peninsula. Resolution to authorize planner to proceed with site plan agreement. Lottery: Raffle - Katrine Community Centre. Resolution to authorize a licence, draw date March 1, 2009. BY-LAWS: - By-law # 1-2009, being a by-law to enter into authorize temporary borrowing, was read a first, second and third time. - By-law # 2-2009, being a by-law to establish penalty charge, was read a first, second and third time. - By-law # 3-2009, being a by-law to charge interest on tax arrears, was read a first, second and third time. - By-law # 4-2009, being a by-law to appoint a Clerk - Administrator, Deputy Treasurer, was read a first, second and third time. - By-law # 5-2009, being a by-law to appoint a Treasurer was read a first, second and third time. - By-law E 6-2209 being a by-law to appoint a Deputy-Clerk, Tri R Administrator was read a first, second and third time. - By-law # 7-2009, being a by-law to enter into an agreement for joint management of the Tri R Landfill Recycling Site was read a first, second and third time. REPORTS: - Arena, Jerry reported - Library, Rod reported - Tri R, Pat and Bob reported - Economic Development, Rod and bob reported - Special events committee, Rod on behalf of the committee presented a framed picture of local scenes. - Budget report to November 30, 2008, general, landfill CORRESPONDENCE: - Ontario Building Officials Association, 53rd Annual Meeting, Muskoka/Parry Sound Chapter, October 4 - 7, 2009, Deerhurst, request for support. A resolution authorizing a donation was passed. - Almaguin News, salute to volunteer fire departments, a resolution in support was passed. - Municipal Energy workshops, 2009 - Corporation of the Township of Bonfield and Township of East Ferris, request for donation to the disaster relief fund. No support given. - Town of Parry Sound, Emergency Services, notification of access to funding for public external defibrillator program grant. An application will be submitted for Katrine Community Centre. - North Bay and District Hospital Foundation Board of Trustees, invitation to special municipalities and donor construction site tour, Saturday, February 28, 2009. - Almaguin Highlands Ontario Provincial Police invitation to attend a meeting on January 14th, at North Ridge Inn. No one is available to attend. - MPAC, Current Value Interpretation. - MPAC, 2008 Assessment update. - Katrine Community Centre, notification of the election of officers. - Katrine Community Centre, notification of upcoming events requiring liquor licences. A resolution in support was passed. - Katrine Community Centre, Winter Karnival, February 27 - March 1st, request for assistance with snow removal and request for donation. A resolution authorizing a donation was passed. - Sequin Township, copy of letter to District Social Services Administration Board. - Ministry of Municipal Affairs & Housing, 2008 Municipal Performance Measurement Program. - AMO, Federal budget consultations. - Ministry of Natural Resources, Forest Management Plan (2009 - 2019), information. - Township of South Stormont, request for support of a resolution regarding Bill 50, Ontario Society for the Prevention of Cruelty to Animals (OSPCA) Act. Resolution in support was passed. - United Counties of Stormont, Dundas and Glengarry, request for support to lobby the Ministry of Community and Social Services to amend current policy to provide financial assistance to cover funeral expenses for all needy individuals. No support given. - Municipality of Clarington, to request the Alcohol and Gaming Commission of Ontario to expedite its modernization of charitable gaming project. A resolution in support was passed. - AMO, request for support of the AMO position on the waste diversion act and the blue box program plan review. A resolution in support was passed. UNFINISHED BUSINESS: - OMB decision, motion to dismiss appeal by Kurtze, motion granted. - copy of a letter to the editor from Elizabeth Gray regarding Ferguson Road bridge. - OGRA Conference registration, resolution to register Jerry and Bill. - AMO, correspondence regarding Build Canada Fund. NEW BUSINESS: - Metroland North Media, quote for 2009 Almaguin News, approved by resolution. - MIS Insurance, 2009 renewal, approved by resolution. - AMO, gas tax funding extension. - Ministry of Finance, OMPF funding 2009. - Review by-law # 15-2008, council remuneration, direction given to adjust by CPI of 2.4%. - Discussed opinion of value for municipal properties for PSAB requirements. - list of correspondence received and not on the agenda. RESOLUTIONS: - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby approve the minutes of the regular meeting held on December 9, 2008 as circulated. Carried. - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby approve the minutes of the closed meeting held on December 9, 2008 as circulated. Carried. - Moved by Jerry Brandt, Seconded by Marty Corcoran, That Road Accounts Voucher # 1-2009 in the amount of $ 94,676.94 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Carried. - Moved by Marty Corcoran, Seconded by Jerry Brandt, That the Council of the Township of Armour hereby accept the quote submitted by Whitmells to supply approximately 1000 cubic yards of winter sand, screened and mix with salt supplied by the Township for a cost of $7.54 per yard. Carried. - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby accept the proposal for planning services for 2009 submitted by Robert J Miller, Land Use Planning. Carried. - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby accept the proposal submitted by On-Line Community Planning Services Ltd for Armour Township Web Site Maintenance for 2009. Carried. - Moved by Jerry Brandt, Seconded by Marty Corcoran, That General Accounts Voucher # 1-2009 in the amount of $ 177,345.63 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Carried. - Moved by Marty Corcoran, Seconded by Jerry Brandt, That Landfill Accounts Voucher # 1-2009 in the amount of $14,357.29 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Carried. - Moved by Marty Corcoran, Seconded by Jerry Brandt, That the Council of the Township of Armour hereby accept the site plan agreement application submitted by Jason Greenham, Plan 184, Lot 24 and request the planner to proceed with a site plan agreement. Carried. - Moved by Marty Corcoran, Seconded by Jerry Brandt, That the Council of the Township of Armour approve a raffle lottery licence for the Katrine Community Club Inc for a raffle to be held on March 1, 2009. Licence fee of $ 5.00. Carried. - Moved by Marty Corcoran, Seconded by Jerry Brandt, That leave be given to introduce a bill # 1-2009, being a by-law to authorize temporary borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2009. Carried. - Moved by Marty Corcoran, Seconded by Jerry Brandt, That By-law # 1-2009, be read a second time. Carried. - Moved by Marty Corcoran, Seconded by Jerry Brandt, That by-law # 1-2009, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13th day of January, 2009. Carried. - Moved by Marty Corcoran, Seconded by Jerry Brandt, That leave be given to introduce a bill # 2-2009, being a by-law to establish a Penalty Charge for non-payment of Current Taxes. Carried. - Moved by Marty Corcoran, Seconded by Jerry Brandt, That By-law # 2-2009, be read a second time. Carried. - Moved by Marty Corcoran, Seconded by Jerry Brandt, That by-law # 2-2009, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13th day of January, 2009. Carried. - Moved by Marty Corcoran, Seconded by Jerry Brandt, That leave be given to introduce a bill # 3-2009, being a by-law to provide for interest to be added to tax arrears. Carried. - Moved by Marty Corcoran, Seconded by Jerry Brandt, That By-law # 3-2009, be read a second time. Carried. - Moved by Marty Corcoran, Seconded by Jerry Brandt, That by-law # 3-2009, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13th day of January, 2009. Carried. - Moved by Jerry Brandt, Seconded by Marty Corcoran, That leave be given to introduce a bill # 4-2009, being a by-law to appoint Wendy Whitwell as Clerk Administrator, Deputy-Treasurer. Carried. - Moved by Jerry Brandt, Seconded by Marty Corcoran, That By-law # 4-2009, be read a second time. Carried. - Moved by Jerry Brandt, Seconded by Marty Corcoran, That by-law # 4-2009, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13th day of January, 2009. Carried. - Moved by Pat Hayes, Seconded by Rod Blakelock, That leave be given to introduce a bill # 5-2009, being a by-law to appoint Leanne Crozier as Treasurer. Carried. - Moved by Pat Hayes, Seconded by Rod Blakelock, That By-law # 5-2009, be read a second time. Carried. - Moved by Pat Hayes, Seconded by Rod Blakelock, That by-law # 5-2009, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13th day of January, 2009. Carried. - Moved by Rod Blakelock, Seconded by Pat Hayes, That leave be given to introduce a bill # 6-2009, being a by-law to appoint Karen Fraser as Deputy Clerk, Tri R Administrator. Carried. - Moved by Rod Blakelock, Seconded by Pat Hayes, That By-law # 6-2009, be read a second time. Carried. - Moved by Rod Blakelock, Seconded by Pat Hayes, That by-law # 6-2009, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13th day of January, 2009. Carried. - Moved by Pat Hayes, Seconded by Rod Blakelock, That leave be given to introduce a bill # 7-2009, being a by-law to enter into an agreement with the Township of Ryerson and the Village of Burk’s Falls for the joint management and operation of the Tri R Landfill and Recycling Site. Carried. - Moved by Pat Hayes, Seconded by Rod Blakelock, That By-law # 7-2009, be read a second time. Carried. - Moved by Pat Hayes, Seconded by Rod Blakelock, That by-law # 7-2009, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13th day of January, 2009. Carried. - Moved by Pat Hayes, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby support the Ontario Building Official Association, Muskoka/Parry Sound Chapter’s request for a donation towards the 53rd Annual Meeting and Training Session scheduled for October 4th - 7th, 2009 with a donation of $ 200.00. Carried. - Moved by Rod Blakelock, Seconded by Jerry Brandt, That the Council of the Township of Armour support the “Salute of Volunteer Fire Departments” advertisement, to be cost shared with the Village of Burk’s Falls and the Township of Ryerson. Carried. - Moved by Pat Hayes, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby acknowledge the following events to be held a the Katrine Community Centre as community festivals and appoint Peter Kujala to look after the best interests of the Township for these events: Jamboree January 10, 2009 Katrine Winter Karnival February 27 to March 1, 2009.Carried. - Moved by Pat Hayes, Seconded by Rod Blakelock, That the Council of the Township of Armour support the 2009 Katrine Winter Karnival with a donation in the amount of $450.00. Carried. - Moved by Pat Hayes, Seconded by Rod Blakelock, That the Council of the Township of Armour have no objection to the temporary closure of Brown’s Drive on Saturday, February 28th for the Katrine Winter Karnival and acknowledge the roadway will not be closed to emergency vehicles if required. Carried. - Moved by Rod Blakelock, Seconded by Pat Hayes, That the Council of the Township of Armour hereby support the resolution from the Township of South Stormont and request the Provincial Government review, and amend as required the powers granted under Bill 50, an amendment to the Ontario Society for the Prevention of Cruelty to Animals Act. Carried. - Moved by Rod Blakelock, Seconded by Pat Hayes, That the Council of the Township of Armour hereby support the resolution from the Municipality of Clarington and request the Alcohol and Gaming Commission of Ontario expedite its Modernization of Charitable Gaming Project, in particular the application, reporting and administration processes respecting Break Open Tickets and Raffles. Carried. - Moved by Pat Hayes, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby support the position taken by AMO on the Waste Diversion Act and the Blue Box Plan Review and will forward letters to the Minister of Environment regarding their support. Carried. - Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour authorize the registration of Jerry Brandt and Bill Stewart for the Ontario Good Road Association Conference, February 22 - 25th, 2009 and agree to pay out of pocket expenses related to same. Carried. - Moved by Rod Blakelock, Seconded by Pat Hayes, That the Council of the Township of Armour authorize accepting the tender submitted by Metroland North Media for 2009 in the amount of $ 150.00 plus gst, as well as the guaranteed line rate for semi-classified ad and notices as quoted. Carried. - Moved by Pat Hayes, Seconded by Rod Blakelock, That the Council of the Township of Armour authorize the acceptance of the 2009 municipal insurance renewal with MIS Insurance for a cost of $ 43,130.00, plus PST. Carried. - Moved by Pat Hayes, Seconded by Rod Blakelock, That we continue beyond the 11:00 o'clock curfew. Carried. - Moved by Pat Hayes, Seconded by Rod Blakelock, That we do now adjourn this regular meeting at 11:21 p.m. until the next regular meeting of Council scheduled for January 27, 2009 at 7:30 p.m. or at the call of the Reeve. Carried. |